Terms & Conditions | Summit Table Co.

Summit Table Co Terms and Conditions

Last updated: 17 Sept 2026

These terms govern the booking of catering and accommodation provided by Summit Table Co. By paying for or confirming a booking you confirm that you have read, understood and agreed to them. If you have any questions please contact us before you book.

In these terms "we", "us" and "our" mean Summit Table Co. "You" and "your" mean the person making the booking and everyone in their group.

Who we are and what we provide

Summit Table Co is a sole trader business run by Hazel Moran, trading as Summit Table Co.

Address for correspondence: 3 Lairig Ghru View, Aviemore, PH22 1AR
Email: summittableco@gmail.com
Phone: 07950 583983

We provide catering and accommodation only. We do not provide guiding, instruction or any activity.

Any guiding or instruction is a separate service, booked and paid for separately with a separate provider under their own terms. We are a separate business from the guiding provider. We are not responsible for the guiding, for the activities or for anything that happens during them.

1. Bookings and payment

1.1 To book, we ask for payment of the full amount. Once we have received it and sent you confirmation, your place is secured. Until then it is not held.

1.2 If you need a little time to arrange payment, let us know and we can hold your place for up to 48 hours. After that we may release it without notice.

1.3 We may agree a payment plan for some bookings. If we do, you are still committing to the full amount on the agreed dates. If you cancel while a plan is running, anything still owed remains due and the cancellation terms in section 2 apply to what you have already paid.

1.4 We take payment in pounds sterling. If you are paying from outside the UK, please make sure the full amount reaches us after any bank charges or conversion fees. Any shortfall needs settling before your trip.

1.5 The person who books is responsible for the whole group, including making sure everyone has read these terms.

2. If you cancel

2.1 Please let us know in writing by email as soon as you can. We count the date your email reaches us as the cancellation date.

2.2 How much we can refund depends on the notice you give before the start date.

Trips in the UK:

More than 3 months' notice: we refund 75%
Between 6 weeks and 3 months: we refund 50%
Less than 6 weeks: no refund

Trips abroad:

More than 4 months' notice: we refund 50%
Between 8 weeks and 4 months: we refund 25%
Less than 8 weeks: no refund

2.3 We ask for more notice on trips abroad because we book that accommodation a long way ahead and often cannot get the cost back.

2.4 Because we hire accommodation from other providers, any part of the cost we have already paid and cannot recover from the property will be deducted from your refund, on top of the amounts above. We will always tell you what that is.

2.5 We also deduct any transaction fees we cannot recover, such as card or booking platform fees.

2.6 If you cannot come for medical reasons, or because of travel problems such as a missed or cancelled flight, ferry, train or breakdown, this counts as your cancellation and the terms above apply. Please make sure your own insurance covers this.

2.7 If you cancel, we may offer your place to someone else. We do not have to pass on anything we make from re-letting it.

2.8 Please claim any refund we offer within 30 days, after which it lapses.

3. If we cancel

3.1 If we have to cancel we will offer you either an alternative date where we can, or a refund of what you have paid us. Where we have already paid accommodation costs that we cannot recover from the property, we will refund everything except that amount, and we will always tell you what it is.

3.2 Some bookings need a minimum number of guests to run. If that number is not met we may cancel and offer you an alternative date or a full refund.

3.3 If we have to cancel or cut short a booking because of something outside our control, such as severe weather, illness, transport disruption, government restriction or other force majeure, we are not liable for any resulting loss, cost or inconvenience beyond refunding what you have paid us. Please make sure your insurance covers this.

3.4 Our total liability for any booking will not be more than the amount you have paid us for it.

4. Dietary requirements and allergies

Please read this section carefully.

4.1 Tell us about all dietary requirements, allergies and intolerances in writing at least 28 days before arrival.

4.2 We will do our best to cater for them safely. If we cannot meet a requirement safely we will tell you before your arrival.

4.3 Our kitchen and preparation areas are not free from allergens such as nuts, gluten, dairy, egg, soya, fish and shellfish. We handle these ingredients and cannot guarantee that any dish is completely free from traces of them.

4.4 You are responsible for the accuracy of the information you give us. You are also responsible for carrying any medication you may need, such as antihistamines or an adrenaline auto-injector. Except where caused by our negligence, we cannot take responsibility for a reaction caused by a requirement that was not declared to us in advance.

5. Accommodation

5.1 The accommodation we provide is booked by us from third parties, such as Airbnb hosts or short-term rental providers. It is subject to that provider's own house rules, check in and check out times and conditions, which we will pass on to you.

5.2 Check in and check out times are set by the property and will be confirmed before your stay.

5.3 You must follow the house rules of the property you are staying in. These vary from place to place and may cover things such as smoking, pets, noise, parties and the number of guests allowed.

5.4 The accommodation is provided for the number of guests on your booking. Please do not exceed it or allow anyone not on the booking to stay, as this can breach the property's rules and our booking with them.

5.5 You are responsible for any loss, damage or extra cleaning charged to us by the property as a result of your group's stay, beyond fair wear and tear. We will pass on the actual cost charged to us. Some properties also hold a security deposit, which we will tell you about in advance.

5.6 Please report any problem with the accommodation to us, not to the host or the platform, so we can sort it for you.

5.7 If a property becomes unavailable before your stay we will do our best to provide alternative accommodation of a similar standard. If we cannot, we will refund you for the accommodation part of your booking.

5.8 We are not the owner or operator of the accommodation and are not responsible for its condition, but we will only book places we reasonably believe are suitable.

5.9 We may remove anyone from the accommodation without refund whose behaviour is unsafe, abusive or seriously disruptive, or who breaches the property's rules in a way that puts our booking at risk.

6. Insurance and your responsibility

6.1 We hold Caterers Insurance. Details are available on request.

6.2 We do not insure you or your group. You are responsible for arranging your own insurance, including cover for cancellation, personal belongings, injury and the activities you take part in.

6.3 You are responsible for the safekeeping of your own belongings at all times. We are not responsible for loss, theft or damage to personal items.

7. Our liability

7.1 We are responsible for loss or damage you suffer that is a foreseeable result of us breaking these terms or failing to use reasonable care and skill.

7.2 We are not liable for the activities, the guiding or any injury, loss or damage arising from them, as these are provided by a separate business.

7.3 We do not exclude or limit our liability where it would be unlawful to do so, including for death or personal injury caused by our negligence.

7.4 Apart from the above, our total liability to you for any booking will not be more than the total amount you have paid us for that booking.

8. Under 18s

Anyone under 18 must be accompanied at all times by their parent or guardian, who is responsible for their welfare, conduct and supervision throughout.

9. Your data

9.1 We handle your personal data in line with the UK GDPR and the Data Protection Act 2018.

9.2 We only collect what we need to take your booking and cater for your group safely, such as your contact details and dietary requirements. We use it only for your booking, we keep it securely and we do not sell, rent or share it with anyone else except where we have to for your booking or by law.

9.3 We keep your data only as long as we need it. You can ask what we hold about you or ask us to correct or delete it by contacting us.

9.4 If we ever want to use any photos of an event on our website or social media we will ask for your consent first, and you can withdraw it at any time.

10. Complaints

If something is not right please tell us straight away so we have the chance to put it right at the time. If you are still unhappy, email us and we will acknowledge your complaint within 14 days and aim to resolve it within 30 days.

11. General

11.1 The information on our website is for guidance. We try to keep it accurate but cannot be responsible for later changes outside our control.

11.2 We may update these terms from time to time. The current version will be on our website and it is your responsibility to check it before you book.

11.3 Making a booking means you understand and accept these terms.

11.4 These terms are governed by the law of Scotland and any dispute will be dealt with by the Scottish courts. This does not affect your statutory consumer rights.