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Summit Table Co Terms and Conditions
Last updated: 17 Sept 2026
These terms govern the booking of catering and accommodation provided by Summit Table Co. By paying a deposit or confirming a booking you confirm that you have read, understood and agreed to them. If you have any questions please contact us before you book.
In these terms "we", "us" and "our" mean Summit Table Co. "You" and "your" mean the person making the booking and everyone in their group.
Who we are and what we provide
Summit Table Co is a sole trader business run by Hazel Moran, trading as Summit Table Co.
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Address for correspondence: 3 Lairig Ghru View, Aviemore, PH22 1AR
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Email: summittableco@gmail.com
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Phone: 07950 583983
We provide catering and accommodation only. We do not provide guiding, instruction or any activity.
Any guiding or instruction is a separate service, booked and paid for separately with a separate provider under their own terms. We are a separate business from the guiding provider. We are not responsible for the guiding, for the activities or for anything that happens during them.
1. Bookings and payment
1.1 The total price of the booking is required to reserve your place. Once booked, the cancellation policy in section 2 applies.
1.1.1 Payment plans may be offered at our discretion for specific bookings only. Where a payment plan is agreed, you are committing to pay the full amount in line with the agreed schedule.
1.1.2 By entering into a payment plan you acknowledge that cancelling your booking does not release you from the obligation to complete all remaining payments. You remain fully liable for the full amount, and no refund will be issued unless otherwise specified in the cancellation policy (see section 2).
1.1.3 If you cancel while a payment plan is in place, all outstanding instalments remain due and must be paid in full. We reserve the right to take appropriate action to recover any unpaid balances.
1.1.4 A booking is only confirmed once the required payment has been received. Until payment is made, no contract is formed and places are not guaranteed.
1.2 Where a payment deadline is missed, we reserve the right to charge a late payment fee of £25 to cover administrative costs. Repeated failures to pay on time may result in your place being cancelled without refund. All fees must be settled in full before your booking. We reserve the right to withhold services or cancel bookings where outstanding balances or admin fees remain unpaid.
1.3 Places may be held provisionally for up to 48 hours to allow time for payment. If payment is not received within this period the booking may be cancelled and the place offered to others without notice. A booking is only confirmed once full payment has been received, or a payment plan has been agreed in writing.
1.4 All payments must be made in pounds sterling (GBP). We do not accept payment in other currencies. If you pay from outside the UK you are responsible for making sure we receive the correct amount in GBP after any bank charges, currency conversion fees or international transfer costs. Any shortfall must be paid in full before your booking begins. Accepted payment methods and instructions will be provided at the time of booking.
1.5 The person who makes the booking is responsible for the whole group, including making sure everyone has read these terms.
2. If you cancel
2.1 Cancellations for UK bookings
2.1.1 More than 3 months before the start date: 75% of the price refunded.
2.1.2 Between 3 months and 6 weeks before the start date: 50% of the price refunded.
2.1.3 Less than 6 weeks before the start date: no refund.
2.2 Cancellations for overseas bookings
2.2.1 More than 4 months before the start date: 50% of the price refunded.
2.2.2 Between 4 months and 8 weeks before the start date: 25% of the price refunded.
2.2.3 Less than 8 weeks before the start date: no refund.
2.3 All cancellations must be made in writing by email. The cancellation date is the date we receive your email.
2.4 Any refund is subject to deduction of transaction fees we cannot recover, such as card processing or booking platform fees.
2.5 If you cannot attend for medical reasons, or because of travel disruption such as a missed or cancelled flight, ferry, train or vehicle breakdown, this is treated as a cancellation by you and the charges above apply. We strongly recommend you take out your own travel and activity insurance that covers cancellation.
2.6 If you cancel, we may offer your place to someone else. We are under no obligation to share any proceeds from re-booking with you.
2.7 Any refund we offer must be claimed within 30 days of the offer. After that it is no longer valid.
3. If we cancel
3.1 If we have to cancel we will offer you either an alternative date where we can, or a full refund of what you have paid us.
3.2 Some bookings need a minimum number of guests to run. If that number is not met we may cancel and offer you an alternative date or a full refund.
3.3 If we have to cancel or cut short a booking because of something outside our control, such as severe weather, illness, transport disruption, government restriction or other force majeure, we are not liable for any resulting loss, cost or inconvenience beyond refunding what you have paid us. Please make sure your insurance covers this.
3.4 Our total liability for any booking will not be more than the amount you have paid us for it.
4. Dietary requirements and allergies
Please read this section carefully.
4.1 Tell us about all dietary requirements, allergies and intolerances in writing at least 28 days before arrival.
4.2 We will do our best to cater for them safely. If we cannot meet a requirement safely we will tell you before your arrival.
4.3 Our kitchen and preparation areas are not free from allergens such as nuts, gluten, dairy, egg, soya, fish and shellfish. We handle these ingredients and cannot guarantee that any dish is completely free from traces of them.
4.4 You are responsible for the accuracy of the information you give us. You are also responsible for carrying any medication you may need, such as antihistamines or an adrenaline auto-injector. Except where caused by our negligence, we cannot take responsibility for a reaction caused by a requirement that was not declared to us in advance.
5. Accommodation
5.1 The accommodation we provide is booked by us from third parties, such as Airbnb hosts or short-term rental providers. It is subject to that provider's own house rules, check in and check out times and conditions, which we will pass on to you.
5.2 Check in and check out times are set by the property and will be confirmed before your stay.
5.3 You must follow the house rules of the property you are staying in. These vary from place to place and may cover things such as smoking, pets, noise, parties and the number of guests allowed.
5.4 The accommodation is provided for the number of guests on your booking. Please do not exceed it or allow anyone not on the booking to stay, as this can breach the property's rules and our booking with them.
5.5 You are responsible for any loss, damage or extra cleaning charged to us by the property as a result of your group's stay, beyond fair wear and tear. We will pass on the actual cost charged to us. Some properties also hold a security deposit, which we will tell you about in advance.
5.6 Please report any problem with the accommodation to us, not to the host or the platform, so we can sort it for you.
5.7 If a property becomes unavailable before your stay we will do our best to provide alternative accommodation of a similar standard. If we cannot, we will refund you for the accommodation part of your booking.
5.8 We are not the owner or operator of the accommodation and are not responsible for its condition, but we will only book places we reasonably believe are suitable.
5.9 We may remove anyone from the accommodation without refund whose behaviour is unsafe, abusive or seriously disruptive, or who breaches the property's rules in a way that puts our booking at risk.
6. Insurance and your responsibility
6.1 We hold Caterers Insurance. Details are available on request.
6.2 We do not insure you or your group. You are responsible for arranging your own insurance, including cover for cancellation, personal belongings, injury and the activities you take part in.
6.3 You are responsible for the safekeeping of your own belongings at all times. We are not responsible for loss, theft or damage to personal items.
7. Our liability
7.1 We are responsible for loss or damage you suffer that is a foreseeable result of us breaking these terms or failing to use reasonable care and skill.
7.2 We are not liable for the activities, the guiding or any injury, loss or damage arising from them, as these are provided by a separate business.
7.3 We do not exclude or limit our liability where it would be unlawful to do so, including for death or personal injury caused by our negligence.
7.4 Apart from the above, our total liability to you for any booking will not be more than the total amount you have paid us for that booking.
8. Under 18s
Anyone under 18 must be accompanied at all times by their parent or guardian, who is responsible for their welfare, conduct and supervision throughout.
9. Your data
9.1 We handle your personal data in line with the UK GDPR and the Data Protection Act 2018.
9.2 We only collect what we need to take your booking and cater for your group safely, such as your contact details and dietary requirements. We use it only for your booking, we keep it securely and we do not sell, rent or share it with anyone else except where we have to for your booking or by law.
9.3 We keep your data only as long as we need it. You can ask what we hold about you or ask us to correct or delete it by contacting us.
9.4 If we ever want to use any photos of an event on our website or social media we will ask for your consent first, and you can withdraw it at any time.
10. Complaints
If something is not right please tell us straight away so we have the chance to put it right at the time. If you are still unhappy, email us and we will acknowledge your complaint within 14 days and aim to resolve it within 30 days.
11. General
11.1 The information on our website is for guidance. We try to keep it accurate but cannot be responsible for later changes outside our control.
11.2 We may update these terms from time to time. The current version will be on our website and it is your responsibility to check it before you book.
11.3 Making a booking means you understand and accept these terms.
11.4 These terms are governed by the law of Scotland and any dispute will be dealt with by the Scottish courts. This does not affect your statutory consumer rights.